Buying Office Products: Small Business Phone Systems.
The Importance of Phone Systems in an Office
A business who has one or more offices knows the
importance of having a phone system. This is a sure
way of reaching out to clients and business associates.
This essential office product can consist of one or
more phones, voicemail, call waiting, forwarding,
conferencing equipment, and more. A phone system will
not only allow an office to reach their clients, but,
it will also allow the clients to reach them. In order
to buy this office product, an office will need to
contemplate a few things. These things will help in
finding the perfect small business phone system.
What to Consider When Searching for a Small Business
When searching online or offline office stores, it
is important to find a phone system that is affordable
and functional; this is possible if an office or the
person searching for an office knows what to look
for. The following are some ways as to what to look
for in when choosing a small business phone system:
When possible, look for do-it-yourself
phone systems. An office will save a lot of money
if it can install and configure the phone system
Can the phone system incorporate
cell phones into its system? This could mean being
able to forward the office phone to a cell phone
or by connecting all the employees phones into one
main system. This cuts down on the numbers the clients
have to remember.
Is the phone system capable of
growing if the office grows? This pertains to growing
technology and an expanding business. Tomorrows
advancements may make a phone system become outdated,
make sure that it can adapt to changes, like a hybrid
system that has SIP standards.
How many people will be using
the phone system? An office with four people will
need a different phone system than an office with
say, twenty people.
Lines and Extensions? How many
lines will go out of the phone systems and how much
equipment will be added to the phone.
Types of Small Business Phone Systems
There are three main types of phone systems available
and each one has specific categories as to which
small business or office should buy it. These three
systems are key systems, private branch exchange
systems (PBX), and KSU-less phones.
Key Systems: This system is common
with offices and/or businesses with around five
to forty people. This is basically a phone system
that has a main control center and people would
dial in extensions to reach the other phones.
PBX systems: This is a system
used with an office/business with more than forty
people. This system is programmable, making it able
to connect with just about anything. It can be used
for smaller offices that need an advanced phone
KSU-less systems: Used with an
office of less than ten people, this system has
three or four phone lines and can be controlled
from the phone. This system will not grow with a
business, so, this is better for home offices or
very small businesses.